Online Cooperative Education/Internship Mangaement System (OCMS)

Description:

The OCMS is a web-based email-scheduled automated workflow tool that uses web forms and an SQL server to manage data. The OCMS allows students to submit a request to be enrolled into the Cooperative Education Course. Students complete a short online form that provides a basic student profile including contact information, major, level, as well as some basic company information including company name, location and a company contact. Once this form has been completed a system generated email is sent to the employer contact. The employer is given information in the email that the student is in the process of enrolling for cooperative workstudy education, and that the employer needs to provide some detailed information before the student can be approved for enrollment. The employer is given a list of information requested in the text of the email and provided a hyperlink to an online form to complete the information. This solution has eliminated waste and has dramatically streamlined the process of cooperative education for the students, employers, faculty, and staff.

CASE STUDY – UNIVERSITY OF ARKANSAS

The OCMS allows users to manage content and flow through online forms freeing up time used in completing paper forms, filing, faxing and managing the paper process. This process occurs 3 times a year on our campus. Prior to OCMS implementation the following amounts of time on each of these tasks each semester.

Registration 4 weeks

Learning Objectives 2 weeks

Student Evaluations 2 week

Employer Evaluations 2 week

Faculty Report and end of semester filing 2 days

Creating Reports 2 days

Approx. Semester Total 11 weeks

Approx. Yearly Total 33 weeks

The OCMS has increased efficiency by 67%, creating a time savings of approx. 22 staffweeks each year. This allows more time to be spent in student programs and career counseling.

For more information contact:

Susie Engle

479-575-5806

sengle@uark.edu

Ref. 08-19

Patent Information:
Category(s):
Information Technology
For Information, Contact:
Susie Engle
Director
University of Arkansas
sengle@uark.edu
Inventors:
Andy Matthews
Keywords:
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